Concur Travel

Concur Travel
Concur Travel

Concur Travel is a popular online travel management platform used by businesses to streamline the process of booking and managing business travel. It is a product offered by SAP Concur, a leading provider of travel and expense management solutions.

With Concur Travel, employees can book flights, hotels, rental cars, and other travel services within a single platform. It provides access to a wide range of travel options and allows users to compare prices, review travel policies, and make informed decisions. The platform integrates with various travel suppliers, such as airlines and hotel chains, to provide real-time availability and pricing information.

Here are some key features of Concur Travel:

1. Travel Policy Compliance

Concur Travel enables companies to define and enforce their travel policies. Employees can view and comply with the company’s travel guidelines during the booking process, ensuring adherence to the policy.

2. Booking Options

Users can search for and book flights, hotels, rental cars, and rail tickets directly through the platform. The system provides various filters and options to help travelers find the most suitable and cost-effective options.

3. Mobile Access

Concur Travel offers a mobile app, allowing users to access their travel itineraries, make bookings, and manage expenses on the go. The app provides itinerary updates, mobile check-in, and other travel-related features.

4. Expense Integration

Concur Travel integrates seamlessly with Concur Expense, another product by SAP Concur. This integration simplifies the process of reconciling travel expenses and submitting expense reports by automatically capturing travel booking details.

5. Travel Approval Workflow

The platform supports configurable approval workflows, ensuring that travel requests follow the company’s approval process. Managers can review and approve or deny travel requests within the system.

6. Traveler Safety

Concur Travel provides access to travel risk management information, such as destination-specific alerts and advisories. This helps companies and travelers stay informed about potential risks and make informed decisions regarding travel plans.

It’s important to note that features and functionalities may vary depending on the specific configuration and setup of Concur Travel within an organization. It is recommended to consult with your company’s travel or IT department for detailed information and instructions on using Concur Travel.

7. Centralized Booking and Reporting

Concur Travel offers a centralized platform for booking and managing travel arrangements. It allows companies to consolidate travel data, making it easier to track and analyze travel expenses. This data can be used to generate reports, gain insights, and identify cost-saving opportunities.

8. Travel Policy Enforcement

Concur Travel helps enforce travel policies by providing visibility into policy violations. It can flag bookings that do not comply with the company’s guidelines, such as booking flights outside of preferred airlines or exceeding hotel per diem rates. This promotes policy compliance and cost control.

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9. Integration with Travel Partners

Concur Travel integrates with various travel partners, including airlines, hotels, and car rental companies. This integration enables users to access negotiated corporate rates, discounts, and loyalty programs, ensuring that employees have access to the best possible rates and benefits.

10. Streamlined Approval Process

The platform streamlines the travel approval process by automating workflows and notifications. Travel requests can be submitted electronically, routed to the appropriate approvers, and tracked in real-time. This reduces manual paperwork, accelerates approval times, and improves overall efficiency.

11. Travel Policy Updates

Concur Travel allows companies to update travel policies and distribute them to employees easily. This ensures that travelers have the most up-to-date information regarding booking requirements, expense guidelines, and preferred suppliers.

12. Traveler Support

Concur Travel provides support and assistance to travelers during their trips. It offers features such as itinerary management, flight status updates, and access to emergency assistance services. This helps travelers stay informed and address any unexpected issues that may arise during their journeys.

13. Expense Integration and Reconciliation

As mentioned earlier, Concur Travel integrates with Concur Expense, which simplifies the expense reporting process. Travel expenses captured through Concur Travel automatically populate into expense reports, reducing manual data entry and improving accuracy.

Overall, Concur Travel offers a comprehensive solution for managing business travel, from booking to expense reporting. It streamlines processes, promotes policy compliance, and provides valuable insights into travel expenses. By utilizing Concur Travel, businesses can optimize their travel management efforts, improve cost control, and enhance the overall travel experience for employees.

14. Customization and Configuration

Concur Travel is highly configurable, allowing companies to tailor the platform to their specific needs. It can accommodate different travel policies, approval processes, and reporting requirements. Administrators have the flexibility to define travel rules, set spending limits, and customize the user interface to align with their organization’s preferences.

15. Travel Analytics and Reporting

The platform provides robust reporting and analytics capabilities. Companies can generate detailed reports on travel expenses, patterns, and trends. These insights help organizations identify areas for cost savings, negotiate better supplier contracts, and make data-driven decisions to optimize their travel program.

16. Supplier Integration: Concur Travel integrates with major travel suppliers and Global Distribution Systems (GDS), which enhances the booking experience. Users can access a wide range of options from various suppliers, view real-time availability, compare prices, and make reservations directly within the platform.

17. Mobile Notifications and Alerts

Concur Travel sends automated notifications and alerts to travelers regarding their itineraries. This includes flight updates, gate changes, delays, and other important travel information. These notifications help keep travelers informed and ensure a smooth travel experience.

18. Travel Policy Visibility and Compliance Monitoring

Concur Travel provides visibility into travel policy compliance through its reporting capabilities. Companies can monitor and analyze travel data to identify non-compliant bookings, excessive spending, and policy violations. This helps organizations enforce policy adherence and take corrective measures when necessary.

19. Integration with Travel Management Companies (TMCs)

Concur Travel can integrate with external Travel Management Companies, allowing businesses to leverage the expertise and services of TMCs while still benefiting from the centralized booking and expense management features of Concur Travel. This integration streamlines the process of working with TMCs and ensures consistent data flow between systems.

20. Continuous Platform Improvements

SAP Concur regularly updates and enhances the features and functionality of Concur Travel to meet evolving industry needs. This includes incorporating user feedback, introducing new integrations, and staying up-to-date with the latest travel technology trends. As a result, Concur Travel users can benefit from ongoing improvements and access to the latest innovations in travel management.

Remember, specific features and functionalities may vary depending on the version and configuration of Concur Travel implemented by your organization. It’s always recommended to consult with your company’s travel or IT department or refer to official documentation for accurate and up-to-date information about Concur Travel.

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